Open Recommendations

can I create a duplicate rec

USADF require Cabinet d'Ingenierie et de Conseil en Developpement d'Entreprises to evaluate the reasonableness of grantee work plans to ensure that all activities can be completed before a project ends.

USADF require Cabinet d'Ingenierie et de Conseil en Developpement d'Entreprises to provide additional training to grantees on the disbursement request process.

USAID/Belarus issue an official notice, provide training, or update operating procedures to remind agreement officers about the Automated Directives System 303 requirement for cost-sharing memorandums.

USAID/Ukraine issue an official notice, provide training, or update operating procedures to remind agreement officers about the Automated Directives System 303 requirement for cost-sharing memorandums.

USAID/Ukraine implement procedures to confirm that USAID teams conduct a documented analysis in determining the amount of cost sharing to require.

The Bureau for Policy, Planning and Learning, in consultation with the Office of Acquisition and Assistance, analyze whether and how to allow USAID missions and field offices to provide input about their posts when cost-sharing amounts and requirements pertaining to worldwide grants are determined.

USAID/Belarus issue an official notice, provide training, or update operating procedures to remind agreement officer's representatives of their responsibility to monitor cost-sharing progress.

We recommend that EAC management document policies and procedures for all significant process areas; including outlining the responsibilities of EAC personnel and the responsibilities of EAC’s service providers.

We recommend that EAC management ensure that all management and personnel, directly and indirectly responsible for performing processes outlined, have read, and understand the documented policies and procedures.

We recommend that EAC management perform periodic review of policies and procedures, and policies and procedures are updated in a timely manner.

We recommend that EAC management develop process narratives to assist new and transitioning personnel in understanding their scope of responsibilities and job function as well as help management perform review.

We recommend that management:
• Implement audit logging monitoring controls to reduce the risk that inappropriate and/or unusual activity that may compromise the integrity and availability of systems and data goes undetected and resolved.
• Design, document, and implement controls to remove system application access within an acceptable timeframe following a user’s separation date.
• Design, document, and implement controls to grant system application access upon requested and approved business need and maintain evidence of such user access requests.

We recommend the Vice President and Chief Information and Digital Officer, Technology and Innovation, review and update Privacy Impact Assessments in accordance with requirements outlined in TVA Standard Programs and Processes 12.501 or review Standard Programs and Processes requirements to determine appropriate cadence to review and update Privacy Impact Assessments.

We recommend the Vice President and Chief Information and Digital Officer, Technology and Innovation, review Privacy Impact Assessments to identify systems that collect, maintain, use and/or disseminate information for members of the public, and publish them to the website in accordance with TVA policy.

We recommend the Vice President and Chief Information and Digital Officer, Technology and Innovation, verify completion of continuous monitoring of privacy controls in accordance with the privacy continuous monitoring program.

We recommend the Vice President and Chief Information and Digital Officer, Technology and Innovation, take steps to ensure hard copy Restricted Personal Identifiable Information is appropriately protected.

Develop a centralized system and institute a phone log system to modernize and streamline the chartering application process.

Quantify and clarify the deferral process for organizing groups by establishing clear guidelines and milestones to ensure enhanced transparency and understanding.

Post detailed information about the NCUA’s charter deferral process on the agency’s website to clearly communicate expectations and provide organizing groups with a transparent and comprehensive understanding of deferrals within the charter application process.

Establish a structured communication process within the NCUA’s federal credit union chartering process that sets expectations, timeframes, and ownership of responses to inquiries initially directed to the NCUA Board and/or NCUA senior management from charter organizing groups to ensure improved operational effectiveness and customer service.

USAID's Office of Food for Peace implement procedures to verify that implementers document how much time they allot to beneficiary identification committees to find program beneficiaries.

USAID's Office of Food for Peace assess and document its determination of the reasonableness of implementers' modified payment schedules.

USAID's Office of Food for Peace implement procedures to verify that implementers document the selection criteria each beneficiary meets to qualify for the program benefits.

USAID's Office of Food for Peace evaluate a total of $33,825 in funds ($5,145 of misallocated costs related to annual rent, $1,811 in misallocated costs related to the finance coordinator's salary, and $26,869 in budget overruns costs related to consultant payments), and determine any amounts that should be reprogrammed for better use.