Open Recommendations

Rec. 2.b: The DoD OIG recommended that the Commanding General of the Army Training and Doctrine Command, in coordination with the Commanding General of the Army Training Center and Fort Jackson, review resourcing deficiencies within the medical resources dedicated to the Assessment of Recruit Motivation and Strength 2.0 pilot program to develop and implement a plan to manage the number of Assessment of Recruit Motivation and Strength 2.0 pilot program trainees based on the availability of medical resources.

Establish requirements for complete and current Division approvals of State Department of Transportation (State DOT) construction quality assurance programs.

Implement controls to ensure that all applicable construction quality assurance program documents used on State DOT and locally-administered National Highway System (NHS) projects are approved by Divisions and referenced in Stewardship and Oversight Agreements as required.

Require Divisions to develop and implement written procedures for conducting appropriate oversight of State DOT construction quality assurance programs and addressing the minimum oversight areas as described in FHWA's 2006 policy on construction quality assurance.

Assess the project materials certifications related to the $24.3 million in questioned costs we identified. Develop an action plan to confirm that materials submitted under these certificates conform to required standards and take appropriate remedial action, if necessary.

Develop and implement guidance for Divisions' review of materials certifications, including verification that certifications conform to required standards, and establish a uniform definition for exceptions that State DOTs should report.

Update the Agency's guidance on construction monitoring to establish minimum requirements for Divisions' oversight on construction inspection.

Assess the risk of construction quality assurance on locally-administered NHS projects whose local agencies are direct recipients of Federal-aid funds and implement actions to mitigate risks.

Update the Agency's construction quality assurance stewardship review process to address all aspects of compliance and Division oversight. The updated process should address the tracking of States' compliance status and Divisions' required oversight activities.

Update the Agency's construction quality assurance assessment process to incorporate a systematic assessment of fraud risks affecting the program.

Develop and implement an Agencywide construction quality assurance fraud risk strategy, with associated guidance and training, that Divisions can use to prevent, detect, and respond to fraud risks.

Update the Agency's webpage on detecting and reporting fraud in consultation with the Office of Inspector General to correct inaccurate and out-of-date information.

Update FHWA construction quality assurance related webpages to correct out-of-date information.

Implement controls for maintaining current and complete construction quality assurance information on FHWA's website, including program office webpages and those on the Policy and Guidance Center.

We recommend that the Department require FWS, IBC, NPS, OSMRE, and OWPO to reevaluate the risk for current grants awarded to the Illinois Department of Natural Resources in accordance with 2 C.F.R. 200.206(c).

We recommend that the Department require FWS, IBC, NPS, OSMRE, and OWPO to develop and implement a monitoring plan that sufficiently addresses the increased risk with the Illinois Department of Natural Resources and determine the necessary adjustments or enhancements to oversight mechanisms on future DOI awards in accordance with 2 C.F.R. 200.206(b).

Establish a plan to use VAs cost accounting system information to identify additional ways to reduce costs, enhance efficiency, and inform business decisions as identified by VA financial policy

Ensure healthcare system service lines review and update the national labor mapping tool to the Veterans Integrated Service Network managerial cost accounting team as required by VA financial policy to ensure workload is being captured correctly.

Ensure that healthcare system staff and responsible finance office staff review all open obligations to ensure balances are valid and should remain open or are closed in a timely manner as required by VA Financial Policy, Obligations, as updated in March 2024.

Ensure that the healthcare system uses appropriated funds in the manner intended by Congress, as required by the VA Financial Policy, Obligations, as updated in March 2024.

Consult with the Office of General Counsel and the Office of Acquisitions, Logistics, and Construction to determine whether a bona fide needs or other appropriations law violation occurred and, if any violations did occur, take appropriate remedial and preventive actions to address them.

Develop and maintain an effective standardized training program for new and current inventory staff and monitor the staffs knowledge and skill level.

The VA Northern Indiana Healthcare System Director evaluates the system clinic cancellation policy and service chief notification to the Chief of Staff of urgent clinic cancellations, and takes action as appropriate.

The VA Northern Indiana Healthcare System Director reviews short-notice clinical cancellations for social work mental health clinics, including the providers clinic, to evaluate patient impact and takes actions as appropriate.

[Description omitted; DOJ has determined that this recommendation contains information that is limited official use or classified.]